School of Languages and Cultures Progress Review Guidelines

Your second progress review will include the submission of your candidature and project documents, a meeting with the review panel of approximately 60 minutes duration, and an open 20 minute oral presentation (plus 10 minutes of questions).  Presentations are organised within the school and are held each research quarter over one or two days. Generally all students with Reviews due in that quarter will present on those days. It may be possible to use a conference presentation in lieu of this presentation.

The documents required for this review are as follows:

1. Candidate Statement
2. Progress Report - should address the requirements outlined in the second progress report document (DOCX, 49 KB), but will include:

• A summary of the work completed since the last review and an overview of the progress of the thesis.
• A summary of the work remaining to be done on the project.
• A timeline from the review until the end of candidature, outlining when various tasks such as data collection, analysis, the drafting of each chapter, revision, working with a proofreader (if planned), and a proposed submission date.
• A revised budget for the project, outlining any expected expenditures and where the funds are intended to come from. The budget should clearly distinguish funds already expended from those projected/planned.

3. Individual Development Plan (IDP) - outlining proposed development activities
4. Portfolio (DOCX, 36.4 KB) - the portfolio is a kind of academic resumé that shows academic achievements and skills developed beyond progress on the research project alone. This can include such things as publication, conference presentation, and invited talks.
5. Advanced draft of a substantive chapter – this should be an analytical chapter containing original insights into the topic (not an introduction, literature review, methodology, or conclusion).
6. Evidence of completion of data collection – for projects where this is relevant, the candidate should demonstrate how complete or close to completion the data collection is. If not complete, a timeline for the completion of data collection should be included. Completion of data collection is not an absolute requirement, though it is strongly advised that by two years into the project, all relevant data should be collected. However, there are exceptions, such as projects that require data from one experiment to be fully analysed prior to collecting data for a subsequent experiment. In such cases the candidate should indicate the progress of data collection and what remains to be collected.
7. An iThenticate report is to be run by the Candidate on both the progress report and the draft chapter(s).

The criteria to be applied by the panel in writing their reports (DOCX, 50.7 KB) is also provided.

Your review meeting should be scheduled at least two weeks after you have submitted your review documents for the panel to review.

Written feedback will be provided by your reviewers by two working days before the interview (including the iThenticate results from you Principal Advisor) and you should be prepared to address concerns raised or questions asked in these reports at your Review meeting. You will be required to prepare a written response to this feedback after the session. Your chair will also prepare a written report detailing the recommendations of the Progress Review Panel to the Dean, UQ Graduate School.

Your third progress review will include the submission of your candidature and project documents, a meeting with the review panel of approximately 60 minutes duration, and an open 20 minute oral presentation (plus 10 minutes of question time). Presentations are organised within the school and are held each research quarter over one or two days. Generally all students with Reviews due in that quarter will present on those days. It may be possible to use a conference presentation in lieu of this presentation.

The documents required for this review are as follows:

1. Candidate Statement
2. Progress Report – should address the requirements outlined in the third progress report document (DOC, 75 KB), but will include:

• A summary of the work completed since the last review and an overview of the progress of the thesis.
• A summary of the work remaining to be done on the project.
• A timeline from the review until submission, including detail on the drafting and revision of each chapter, proofreading, preparing the front matter, working with a proof-reader (if planned), and a proposed submission date,
• A revised budget for the project, outlining any expenditures and where the funds are intended to come from. The budget should clearly distinguish funds already expended from those projected/planned.

3. Individual Development Plan (IDP) - outlining proposed development activities.
4. Portfolio (DOCX, 36.4 KB) – the portfolio is a kind of academic resumé that shows academic achievements and skills developed beyond progress on the research project alone. This can include such things as publication, conference presentation, and invited talks.
5. Advanced draft of approximately 80% of the dissertation – by the end of the third year of candidature, with submission of the final thesis some three to six months away, the substantive chapters of the dissertation should exist in some readable form. Typically, there will not yet be an introduction or concluding chapter, or these will exist as dot points or fragments, while the remaining (substantive) chapters will still require refinement, contextualisation, or clarification. The candidate should submit the most complete version of their dissertation existing at the time of the Review, and should ensure that it accords with the summary and plan in their Candidate Statement.
6. An iThenticate report is to be run by the Candidate on both the progress report and the draft chapter(s).

The criteria to be applied by the panel in writing their reports (DOCX, 51.5 KB) is also provided.

Your review meeting should be scheduled at least two weeks after you have submitted your review documents for the panel to review.

Written feedback will be provided by your reviewers by two working days before the interview (including the iThenticate results from you Principal Advisor) and you should be prepared to address concerns raised or questions asked in these reports at your Review meeting. You will be required to prepare a written response to this feedback after the session. Your chair will also prepare a written report detailing the recommendations of the Progress Review Panel to the Dean, UQ Graduate School.