School of Chemistry and Molecular Biosciences Progress Review Guidelines

Before reading the guidelines outlined on this page, ensure you have reviewed all the information about Progress Reviews, including the criteria for each review, and the Higher Degree by Research Candidature Progression Procedure.

How to organise a Progress Review

The following guidelines outline the management and conduct of HDR Progress Reviews in the School of Chemistry and Molecular Biosciences. These guidelines should be used in combination with the Higher Degree by Research Candidature Policy and the Higher Degree by Research Candidature Procedure.

Progress Reviews Snapshot

Progress review requirements
	Confirmation of Candidature (R1)	Review 2 (R2)	Review 3 (R3)
Candidature Documents	Candidate statement Individual Development Plan (IDP) Portfolio of achievement Seminar Diary.	Candidate statement Individual Development Plan (IDP) Portfolio of achievement Seminar Diary.	Candidate statement Individual Development Plan (IDP) Portfolio of achievement Seminar Diary.
Project Documents	15-20 page proposal (PhD) or 10 page (MPhil or DBiotech)  summarising background, results and plans. iThenticate report.	Submit a 2-3 page (PhD) or 1-2 page (MPhil or DBiotech) report summarising progress and plans.	Submit a 4-5 page (PhD) or 2-3 page (MPhil, DBiotech) report summarising progress and plans.
Review Meeting	~90 minutes	~45 minutes	~45 minutes
Oral Presentation	Select an open or closed presentation. 20-25 minutes presentation.	Select an open or closed presentation 15-minute presentation.	Select an open or closed presentation 15-minute presentation.

Note: Documents must be submitted by the census date of the research quarter in which your review is due.

Panel Composition

Your Progress Review Panel (PRP) in the School of Chemistry and Molecular Biosciences will consist of a chair and two expert reviewers. The panel will be chosen by the supervisor in consultation with you. The chair will also be the chair for your oral thesis defence (unless there are unforeseen circumstances) and is expected to be familiar with your topic of research.

Confirmation of Candidature Review (R1)

Your confirmation of candidature review will include the submission of your candidature and project documents and a 90-minute meeting with the review panel. In the first 20-25 minutes you will give an oral presentation with accompanying PowerPoint slides. This will be followed by:

a discussion of and in-depth questioning in relation to your written work and oral presentation
an opportunity for you to raise any issues in the absence of the advisory team
an opportunity for your advisory team and milestone panel to discuss your progress in your absence
a discussion of your milestone panel’s recommendations regarding confirmation of your candidature

You and your supervisor can decide whether to make the review open or closed to the public. If open to the public there will be time for public questions. After these have been concluded only the candidate, advisory team and review panel will be present as above.

If applicable or relevant, attach any other documents as Appendices, e.g. ethics applications, publications, publication drafts.

Your seminar Diary should include a brief summary of the content of each presentation you attended. Typically, a student should report on ~ 20-25 seminars in a year.

Written feedback will be provided by your panel chair using the Graduate School feedback form at the conclusion of the interview. You will write a response to this feedback after the session. The chair then provides a recommendation to the Dean, UQ Graduate School about the outcome of the progress review.

Progress Review 2 (R2)

Your second progress review will include the submission of your candidature and project documents and a 45-minute meeting with the review committee. Within that time there will be an open or closed 15-minute oral presentation followed by 30 minutes of question and discussion time.

The written document should include a summary of progress made since confirmation (including any problems encountered), and a summary of plans for this and the next review. Include chapter outline, papers in preparation, conference poster presentations and seminar presentations.

Your seminar Diary should include a brief summary of the content of each presentation you attend. Typically, a student should report on ~ 20-25 seminars in a year.

If applicable or relevant, attach any other documents as Appendices, e.g. ethics applications, publications, publication drafts.

Progress Review 3 (R3)

Your third progress review will include the submission of your candidature and project documents, a 45-minute meeting with the review committee. Within that time there will be an open or closed 15-minute oral presentation followed by 30 minutes of question and discussion time.

The document should include a summary of progress made since review 2 (including any problems encountered), progress on publications, a detailed thesis table of contents, draft thesis abstract, proposed submission date, a detailed timeline to submission and comments on potential thesis assessors.

Students are encouraged to give at least one school seminar in the final year of their degree.

Your seminar Diary should include a brief summary of the content of each presentation you attend. Typically, a student should report on ~ 20-25 seminars in a year.

If applicable or relevant, attach any other documents as Appendices, e.g. ethics applications, publications, publication drafts.

School of Chemistry and Molecular Biosciences Progress Review Guidelines

Progress Reviews Snapshot

Panel Composition

Confirmation of Candidature Review (R1)

Progress Review 2 (R2)

Progress Review 3 (R3)

Information for Panel Members and Advisory Team