School of Electrical Engineering & Computer Science Progress Review Guidelines

Before reading the guidelines outlined on this page, ensure you have reviewed all the information about Progress Reviews, including the criteria for each review, and the Higher Degree by Research Candidature Progression Procedure.

How to organise a Progress Review

The following guidelines outline the management and conduct of HDR Progress Reviews in the School of Information Technology and Electrical Engineering. These guidelines should be used in combination with the Higher Degree by Research Candidature Policy and the Higher Degree by Research Candidature Procedure. Further instructions to help you to arrange your upcoming review are available here.

Progress Reviews Snapshot

Progress review requirements
	Confirmation of Candidature (R1)	Review 2 (R2)	Review 3 (R3)
Candidature Documents	Candidate statement Individual Development Plan (IDP) Portfolio/summary of development activities/Academic CV	Candidate statement Individual Development Plan (IDP) Portfolio/summary of development activities/Academic CV	Candidate statement Individual Development Plan (IDP) Portfolio/summary of development activities/Academic CV
Project Documents	Proposal (confirmation report) (10-15 main pages) Ethics application/approval, etc. iThenticate report Confirmation presentation	Progress Report 2-3 pages	Draft thesis report e.g. 70-80% completed iThenticate report Thesis review Presentation
Review Meeting	60 minutes	30 minutes	60 minutes
Oral Presentation	Open presentation followed by a closed question and discussion session (30 minutes presentation + 20 minutes questions/discussion)	No presentation is required if the HDR student made conference presentation. If there is no publication a 15-minute presentation + 10 minutes questions/discussion is recommended	School wide Open Presentation followed by a question session (30 minutes presentation + 20 minutes questions)

Note: Documents should be submitted by the census date of the research quarter in which your review is due.

Panel Composition

Your Progress Review Panel (PRP) in the School of Electrical Engineering and Computer Science will consist of a Chair (with disciplinary knowledge of the HDR) and two independent reviewers.

There should not be a conflict of interest between the student and independent reviewer (for example, having collaborated on one or more research projects in the last three years). At least one independent reviewer should not be from your discipline. They can be from one of the other four disciplines, another school, or a qualified external candidate.

Current PhD students cannot serve as an independent reviewer or Chair on another student's committee. The committee should also include the advisory team (Principal Advisor and Associate Advisor), who can provide additional feedback to the review panel. At the end of the meeting, the panel will make an independent decision on the progress and should notify the student of the outcome orally the day of the meeting.

Confirmation of Candidature Review (R1)

Your confirmation of candidature review will include the submission of your candidature and project documents, a 60-minute meeting with the review panel, including 30-minute oral presentation and 20 minutes of question time and closed discussion. Oral presentations are scheduled at a time convenient to the review panel and the candidate, and the seminar is announced to the school.

Written feedback will be provided by your reviewers before the review meeting, and you will be required to prepare a written response to this feedback during the oral session. Your chair will also prepare a written report detailing the recommendations of the Progress Review Panel to the Dean, UQ Graduate Research School.

Progress Review 2 (R2)

Your second progress review will include the submission of your candidature documents, a brief progress report and project documents, and a 60-minute meeting with the review panel. If the candidate was unable to present at a conference, they will have an opportunity to deliver a presentation on research progress.

Written feedback will be provided by your reviewers during the review meeting, and you will be required to prepare a written response to this feedback during the interview. Your chair will also prepare a written report detailing the recommendations of the Progress Review Panel to the Dean, UQ Graduate Research School.

Progress Review 3 (R3)

Your third progress review will include the submission of your candidature and project documents, a 60- minute meeting with the review panel, including a 30 -minute oral presentation (Seminar) and 20 minutes of question/discussion session. This seminar will be announced to the school, and anyone interested in the presentation can attend.

Written feedback will be provided by your reviewers during the review meeting, and you will be required to prepare a written response to this feedback. Your chair will also prepare a written report detailing the recommendations of the Progress Review Panel to the Dean, UQ Graduate School.