4. How to apply

Take your time and follow the instructions below carefully. If you apply incorrectly, your request may be refused, or you may need to apply again. 

Applications are due no later than 5 calendar days after the date of the original exam. We will contact you if you make 5 or more applications within a 6-month period.

How to apply: exceptional and unavoidable circumstances

Step 1 Log in to mySI-net.
Step 2 From your home page, click on the "mySI-net Requests" tile to access "Deferred Examinations Requests".
Step 3 Locate the correct semester (e.g. Semester 1, Semester 2) and exam type (i.e. mid-semester exam or end-of-semester exam).  Refer to Overview section.
Step 4 Go to “Submit new [EXAM TYPE] request”.
Step 5 Select “No” when asked if you are using your discretionary deferred exam request. (If you have previously applied for a discretionary deferred exam, this option will not appear). 
Step 6 Read and accept the instructions. All your courses will then be displayed.
Step 7 Select the relevant course.
Step 8 

Step 8: Mid-semester exams

Choose the correct exam from the drop-down list and complete the fields for examination date and time, and indicate whether you attended the exam.

You can only select one course at a time for mid-semester deferred exam requests. To apply for an additional exam for the same course, click "Add Another Exam Item". To apply for a different course, you will need to lodge a separate request.

Step 8

Step 8: End-of-semester exams

After you have selected the relevant course, the details of your exam and whether you attended (if known), should automatically appear. If your exam does not automatically appear, click "Add Another Exam Item" and manually enter the relevant details.

You can choose more than one course – and you can defer multiple exam items – within the same end-of-semester deferred exam request. If you prefer, you can submit separate requests for each course and each exam item. Each submission is assessed individually.

Step 9

Select up to two reasons for your deferred exam request. mySI-net reasons are listed under each category on the Exceptional and Unavoidable Circumstances page.

If you are required to select Other, please explain the reason in a few words.

Step 10

Select either "Save and Continue" to progress your application, or "Save and Submit Later" to save.

Please note that applications must be fully submitted to be assessed – we cannot consider saved applications. 

Step 11

Upload your supporting evidence by clicking the "Add Supporting Document" link. Up to 10 documents can be uploaded with each request. The maximum file size of each document is 1MB.

Please note that it may take a few seconds for each document to upload.

Step 12 Once your application is ready, read the declaration and tick the box to confirm.
Step 13 Go to "Save and Submit" to complete your application.

These steps (plus screenshots and more information) have been made into a printable PDF (661KB).

Help with uploading supporting documents

The file size for uploaded documents is restricted to 1MB.

If one of your supporting documents is too large, it will not upload – and you will receive a pop-up error message.

To reduce the size of a file, you should try:

  • re-scanning the document at a lower resolution,
  • using an online file minimiser,
  • saving a multi-page document into separate sections, or
  • reducing a file's size either in Paint (Microsoft), Preview (Mac) or similar programs (e.g. Photoshop).

How to apply: discretionary deferred exams

Step 1 Log in to mySI-net.
Step 2 From your home page, click on the "mySI-net Requests" tile, to access "Deferred Examinations Requests".
Step 3 Locate the correct semester (e.g. Semester 1, Semester 2) and exam type (i.e. mid-semester exam or end-of-semester exam). Refer to Overview section.
Step 4 Go to “Submit new [EXAM TYPE] request”.
Step 5

If you have not previously applied for a discretionary deferred exam, the option to choose the discretionary will display in a window.

Select “Yes” when asked if you are using your discretionary deferred exam request.

If you have previously applied for a discretionary deferred exam, this option will not appear. You are not eligible to apply for a discretionary deferred exam.

Step 6 After you have selected "Yes", another window will display asking you to confirm you want to use your one-off discretionary deferred exam option.  Select "Yes" if you wish to proceed.
Step 7

After you select "Yes", all your courses will be displayed. Select the relevant course. The details of your exam should automatically appear for end-of-semester requests.

If your exam details do not automatically appear, please manually enter them.

You can only select one course and one exam item when using your discretionary deferred option.

Step 8 You may choose to upload a supporting document, or enter a brief statement in the Comments field to explain the reasons for applying (optional).
Step 9 Once your application is ready, read the declaration and tick the box to confirm.
Step 10 Go to "Save and Submit" to complete your application. Your application must be fully submitted to be assessed. 

These steps (plus screenshots and more information) have been made into a printable PDF (661KB)

Help with uploading supporting documents

The file size for uploaded documents is restricted to 1MB.

If one of your supporting documents is too large, it will not upload – and you will receive a pop-up error message.

To reduce the size of a file, you should try:

  • re-scanning the document at a lower resolution,
  • using an online file minimiser,
  • saving a multi-page document into separate sections, or
  • reducing a file's size either in Paint (Microsoft), Preview (Mac) or similar programs (e.g. Photoshop).

General advice

Do Don't
Follow the steps above. Email your lecturer or tutor.
Scan or photograph supporting documents and upload them in JPEG or PDF format. Each file cannot exceed 1MB in size. Submit hardcopy supporting documents or email your supporting documents.
Submit your application no later than five calendar days after the date of the original exam. Submit a late application. Late applications are not accepted for consideration.
Fully complete each step of your application and submit it. Save your application midway without submitting it. We cannot consider saved applications.
Apply for the correct exam type (e.g. mid-semester or end of semester) using the appropriate link. Apply for the wrong exam type.
Defer the correct exam. Defer the wrong exam.

After you apply

All deferred examination requests must have a status of "Submitted" to be assessed. To check the status of your request, follow the steps under "How do I view the status of my request"?

Once submitted, all applications for deferred mid-semester examinations are assessed by the relevant school.

All applications for deferred end-of-semester examinations are assessed by the Academic Services Division.

How do I view the status of my request?

You will receive an email to your student email account when the status of your application is updated.

To view the status of your request:

Step 1 Log in to mySI-net.
Step 2 From the menu, go to "mySI-net Requests" tile > "Deferred Examinations Requests".
Step 3

Your requests will display with a status. The status might be:

  • Saved (an incomplete application. Saved applications cannot be considered).
  • Submitted (being considered, awaiting decision).
  • In Progress (being considered, awaiting decision).
  • Cancelled.
  • Completed.
Step 4 Go to "View Details" for more information about the decision for each request.
Step 5

After selecting "View Details", you should see each examination item listed under a request number and its status. The status might be:

  • Approved.
  • Denied.
  • Pending.
Step 6 Go to "Decision Status" to view details about the examination item, the decision, any additional comments or instructions to you, and, if your decision was denied, a brief statement as to the reason it was denied.
Step 7 (optional) Print or email a PDF to your student email address.

Late applications

Applications must be submitted no later than 5 calendar days after the date of the original exam.

If more than 5 calendar days have passed since the date of the original examination, a Late Notice link will appear on the deferred exam request form in mySI-net.

There may be a good reason why your deferred exam request is late.

The Late Notice provides instructions about what you can do next. You can also print the Late Notice or email it to your student email address.