Off-campus exams

We can’t accept late applications so you’ll need to check your exam timetable and due dates to ensure you submit your application on time.

• For deferred exams, apply for an off-campus exam at the time of submitting your deferred exam request, but no later than 5 calendar days after the date of the original exam.
• For supplementary exams, apply for an off-campus exam at the time of submitting your supplementary exam request, but no later than 4 calendar days after the release of final grades. Late applications won't be accepted.

When applying, ensure you meet the additional eligibility criteria according to your semester of study.

• Semester 1 and Summer Semester: Additional criteria apply
• Semester 2: No additional criteria

To be eligible for off-campus arrangements for Semester 1 and Summer Semester, you must demonstrate that you are either:

• participating in a University-sanctioned event (e.g. on placement, exchange or field trip)
• engaged in defence service or elite performance, or are competing as a registered UQ elite athlete
• not returning to study at UQ next semester because:
  • you're a non-award student, or
  • you're eligible to graduate once you've successfully completed your deferred or supplementary exam.

You'll need to provide supporting documentation when submitting your request. For example, an official letter from the Australian Defence Force, Head of School, or state, national or international sporting organisation. Your supporting documentation must:

• confirm the specific event or activity you're participating in, including the dates
• be signed by an authorised officer of the relevant organisation.

Fees

The cost for sitting an off-campus exam at an exam centre is:

• $320 to sit at a domestic exam centre (within Australia)
• $500 to sit at an international exam centre (overseas).

Pay via UQ Payment within 2 calendar days from the date the off-campus application is approved. Payment does not guarantee off-campus exam arrangements. An email will be sent confirming approval and arrangements.

Refunds and cancellations

Requests to cancel an off-campus exam must be received at least 5 business days before the scheduled exam date.

We offer a 50% refund for cancellation requests received 3 business days or more before the exam date. No refunds will be offered for:

• non-attendance at the exam
• cancellation notices received less than 3 business days before the exam date.

To ensure you are allocated to a suitable exam venue, you must:

1. update your semester address in mySI-net by the end of week 8 for Semester 1 and Semester 2, and the end of week 4 for Summer Semester.
2. nominate your closest exam centre by the end of week 9 for Semester 1 and Semester 2, and the end of week 5 for Summer Semester.

If we do not receive this information, you will be expected to attend the exam as scheduled according to your timetable.

A limited number of off-campus exam venues are available across Australia and overseas for deferred and supplementary exams. If you've applied to sit more than one exam off-campus, you must be available to sit all of your exams at the same location.

Deferred/supplementary off-campus arrangements may not be possible in some locations. In these instances, you’ll need to travel to the nearest approved exam centre, or find a suitable centre and supervisor near you.