Prepare for your pharmacy placement
To be able to go on placement, you will need to submit evidence that you have met the requirements listed below.
You must complete all requirements by the deadline. If you don't, you may not be able to attend your placement and it may significantly impact your ability to progress through your program.
Some of these requirements have expiry dates so there will be times when you will need to renew a requirement. It is your responsibility to ensure that you meet or renew all requirements before they expire.
Make sure you read and promptly action any emails from the HMBS Placement Ready team so that we can assist you to be placement ready. If you don't meet the requirements, you will not be able to complete your placement and progress in your program.
Need help?
Contact the HMBS Placement Ready team for help understanding and completing your requirements before you go on placement.
Bachelor of Pharmacy (Honours) – Year 1 preparation for Year 2
Mandatory requirements
During Semester 2 of your first year, you will receive a request to commence your placement immunisation compliance in preparation for Year 2.
You must complete the following requirements and provide evidence by the due dates listed below:
| Mandatory requirement | Year 1 2025 |
|---|---|
You must complete your immunisation requirements and provide evidence of current immunisations by the deadline. This includes any follow-up or booster doses. You’ll receive a student immunisation evidence request email with detailed instructions. Start as soon as possible as requirements can take up to 6 months to complete. | To be advised |
Bachelor of Pharmacy (Honours) – Years 2, 3 and 4
Mandatory requirements
If you are enrolled (or planning to enrol) in the below courses for the upcoming year or semester, you must complete the following requirements and provide evidence by the deadlines listed below:
| Mandatory requirement | PHRM2102 | PHRM3102 | PHRM3012 | PHRM4062 | PHRM4080 |
|---|---|---|---|---|---|
HMBS placement preparation module You only need to complete this module once – no renewal required. If you have not previously completed this module, you must complete it by the deadline. | 11 July 2025 | 27 June 2025 | 1 August 2025 | 30 May 2025 | Once only |
You must complete your immunisation requirements and provide evidence of current immunisations by the deadline. This includes any follow-up or booster doses. You’ll receive a student immunisation evidence request email with detailed instructions. Start as soon as possible as requirements can take up to 6 months to complete. | 1 December 2024 | 27 June 2025 | 1 August 2025 | 30 May 2025 | Monitor vaccination expiry To be completed if a Queensland Health placement is confirmed |
Working with Children Check (blue card) Queensland Working with Children Checks (blue cards) are valid for 3 years. If your blue card is due to expire while you are attending placement, you must renew it. If you have an existing blue card you will need to link it to UQ. | 11 July 2025 | 27 June 2025 | 1 August 2025 | 30 May 2025 | Monitor expiry To be completed if a Queensland Health placement is confirmed |
National Police Certificate (criminal history check) and statutory declaration if applicable At the time you submit your National Police Certificate it must have at least 6 months' validity left. Certificates are valid for 3 years. If your certificate is due to expire while you are attending placement, you must renew it. | 11 July 2025 | 27 June 2025 | 1 August 2025 | 30 May 2025 | Monitor expiry To be completed if a Queensland Health placement is confirmed |
Queensland Health Student Deed Poll You must complete a new Queensland Health Student Deed Poll for each Hospital and Health Service (HHS) you attend. Do not upload this to InPlace, just take it on your first day of placement. | Not applicable | To be completed if a Queensland Health placement is confirmed | Not applicable | To be completed if a Queensland Health placement is confirmed | To be completed if a Queensland Health placement is confirmed |
Queensland Health Orientation Checklist You must complete a Queensland Health Orientation Checklist before starting a Queensland Health placement. | Not applicable | To be completed if a Queensland Health placement is confirmed | Not applicable | To be completed if a Queensland Health placement is confirmed | Monitor expiry To be completed if a Queensland Health placement is confirmed |
Queensland Health Record of Allied Health student training You must complete additional iLearn modules and submit evidence of completing them. One of these modules must be renewed annually. When you renew this module you must resubmit the Queensland Health Evidence Record with updated completion dates. | Not applicable | To be completed if a Queensland Health placement is confirmed | Not applicable | To be completed if a Queensland Health placement is confirmed | Monitor expiry To be completed if a Queensland Health placement is confirmed |
You must complete the requirements before you can start placement in a Mater facility. You only need to complete these requirements once – no renewal required. | Not applicable | To be completed if a Mater Health placement is confirmed | Not applicable | To be completed if a Mater Health placement is confirmed | Not applicable |
First aid certificates are valid for 3 years. If your first aid certificate is due to expire while you are attending placement, you must renew it. | Not applicable | 27 June 2025 | 17 September 2025 | 30 May 2025 | Not applicable |
CPR certificates are valid for 1 year. If your CPR certificate is due to expire while you are attending placement, you must renew it. | Not applicable | 27 June 2025 | 17 September 2025 | 30 May 2025 | Not applicable |
Required before you start your year 3 placement. It’s recommended that you take the refresher course annually. | Not applicable | 27 June 2025 | 17 September 2025 | 30 May 2025 | Not applicable |
Possible additional requirements
You may need to provide evidence of additional pre-placement requirements, depending on your allocated placement site or the activity you are undertaking.
Before you start your placement, check with your placement provider or HMBS school to confirm whether any of the below requirements apply to you.
Your school may also require you to complete other tasks before you can attend your placement (such as arranging uniforms or clinic ID cards). If this applies to you, your school will give you more information.
| Possible requirement | When required |
|---|---|
UQ strongly encourages healthcare students to receive the number and timing of COVID-19 vaccine doses recommended by the Australian Government. Pay close attention to the student immunisation evidence request that will be emailed to you. It will tell you if COVID-19 vaccination is required for your placement and the required number of doses. | Depends on placement site |
Quantitative fit testing determines whether a specific make, model and size of N95/P2 mask or respirator achieves an adequate seal on your face. | Depends on placement site |
Disability Worker Screening Clearance (yellow card) Disability Worker Screening Clearances (yellow cards) are valid for 5 years. If your yellow card is due to expire while you are attending placement, you must renew it. | Depends on placement site |
Pay close attention to the student immunisation evidence request that will be emailed to you. It will tell you if flu vaccination is required for your placement. | Depends on placement site |
You must complete the requirements before you can start placement in an NSW Health facility. | Depends on placement site |
If you need to travel and stay away from home for your placement (within Australia more than 50km from home, or outside Australia), you must complete additional requirements. | Depends on placement site |
Professional responsibilities and safety
Understand your professional responsibilities and how to prioritise your safety while you're on placement.
- Fitness to study: standards expected for your professional behaviour and conduct, including reasonable adjustments
- Safety on placement: tips for staying safe, and key contacts for reporting incidents and getting support
Master of Pharmaceutical Industry Practice
Mandatory requirements
If you are enrolled (or planning to enrol) in the below courses for the upcoming year or semester, you must complete the following requirements and provide evidence by the deadlines listed below:
| Mandatory requirement | PHIP7202 Semester 2, 2025 |
|---|---|
HMBS placement preparation module You only need to complete this module once – no renewal required. If you have not previously completed this module, you must complete it by the deadline. | 30 May 2025 |
Possible additional requirements
You may need to provide evidence of additional pre-placement requirements, depending on your allocated placement site or the activity you are undertaking.
Before you start your placement, check with your placement provider or HMBS school to confirm whether any of the below requirements apply to you.
Your school may also require you to complete other tasks before you can attend your placement (such as arranging uniforms or clinic ID cards). If this applies to you, your school will give you more information.
| Possible requirement | When required |
|---|---|
You must complete your immunisation requirements and provide evidence of current immunisations by the deadline. This includes any follow-up or booster doses. You’ll receive a student immunisation evidence request email with detailed instructions. Start as soon as possible as requirements can take up to 6 months to complete. | Depends on placement site |
UQ strongly encourages healthcare students to receive the number and timing of COVID-19 vaccine doses recommended by the Australian Government. Pay close attention to the student immunisation evidence request that will be emailed to you. It will tell you if COVID-19 vaccination is required for your placement and the required number of doses. | Depends on placement site |
CPR certificates are valid for 1 year. If your CPR certificate is due to expire while you are attending placement, you must renew it. | Depends on placement site |
Quantitative fit testing determines whether a specific make, model and size of N95/P2 mask or respirator achieves an adequate seal on your face. | Depends on placement site |
Working with Children Check (blue card) Queensland Working with Children Checks (blue cards) are valid for 3 years. If your blue card is due to expire while you are attending placement, you must renew it. If you have an existing blue card you will need to link it to UQ. | Depends on placement site |
National Police Certificate (criminal history check) and statutory declaration if applicable At the time you submit your National Police Certificate it must have at least 6 months' validity left. Certificates are valid for 3 years. If your certificate is due to expire while you are attending placement, you must renew it. | Depends on placement site |
Queensland Health Student Deed Poll You must complete a new Queensland Health Student Deed Poll for each Hospital and Health Service (HHS) you attend. Do not upload this to InPlace, just take it on your first day of placement. | Depends on placement site |
Queensland Health Orientation Checklist You must complete a Queensland Health Orientation Checklist before starting a Queensland Health placement. | Depends on placement site |
Queensland Health iLearn modules You must complete required iLearn modules before completing your Queensland Health Orientation Checklist. Some iLearn modules only need to be completed once, but some must be renewed. | Depends on placement site |
Queensland Health Record of Allied Health student training You must complete additional iLearn modules and submit evidence of completing them. One of these modules must be renewed annually. When you renew this module you must resubmit the Queensland Health Evidence Record with updated completion dates. | Depends on placement site |
You must complete the requirements before you can start placement in a Mater facility. You only need to complete these requirements once – no renewal required. | Depends on placement site |
If you need to travel and stay away from home for your placement (within Australia more than 50km from home, or outside Australia), you must complete additional requirements. | Complete before you leave for placement |
Professional responsibilities and safety
Understand your professional responsibilities and how to prioritise your safety while you're on placement.
- Fitness to study: standards expected for your professional behaviour and conduct, including reasonable adjustments
- Safety on placement: tips for staying safe, and key contacts for reporting incidents and getting support