December ceremonies
8. Information for UQ staff
UQ graduation ceremonies aren't just for eligible students. Eligible academic staff members are invited to join in as well.
Academic procession
Eligible academic staff will be invited to join the academic procession. If you're eligible, you'll receive an email invitation on 23 October 2023.
If you would like to join the academic procession, you need to:
- Fill out the online registration form in the email invitation.
- Indicate your academic dress requirements on the form.
- Submit the form by 5pm on 29 November 2023 as listed in the invitation emailed to eligible staff.
You don't have to pay for your academic dress, but it must be returned after the ceremony. If not, you will be charged a replacement fee.
Once your form is submitted, you will receive a confirmation email with further details about the ceremony.
Registrations close at 5pm on 29 November 2023 so that stage seating can be allocated and suitable academic dress can be arranged. Spaces on stage are limited and will be allocated on a first come first served basis until stage capacity is reached.
On the day of the ceremony
If you arrive on the day and have not pre-registered, you will not be able to participate in the academic procession if the stage capacity has been reached.
Student Progression is not able to register you for stage seating after the closing date. If you are eligible staff, but have not registered by 5pm on 29 November 2023, you can attend the ceremony on the day and will be accommodated if capacity allows.
Your academic dress is available for collection from 2 hours before the ceremony start time. Please identify yourself as academic staff on arrival.
Collect your dress from the academic procession robing booth located in the UQ Centre foyer for St Lucia ceremonies and Morrison Hall for Gatton.
Report to the staff gathering point no later than 30 minutes before the ceremony. The gathering point is in the UQ Centre Boardroom for St Lucia and Morrison Hall for Gatton ceremonies.
Once at the gathering point, register with a UQ Graduations staff member and find your stage seat on the seating plan. If your name isn't on the seating plan, notify a UQ Graduations staff member. We ask that you remain at the gathering point and follow the instructions of graduation staff.
After the ceremony, remember to return your regalia to the designated staff return point.
Graduating staff members
You can join the academic procession and graduate from the stage if you are an eligible academic staff member invited to participate in the academic procession.
All you have to do is register as a graduate and also register for the academic procession.
Register as a graduate
Fill out the 'Conditional Graduation Application form' in mySI-net. Please don't order academic dress via your student account. Instead, order it when you register for the academic procession.
Provide your Unique Student Identifier (USI) or USI Exemption
In addition to completing the academic requirements of your program, you are required to provide your USI or USI Exemption to the University by the due date to be eligible to graduate and receive your award.
For more information about providing your USI, please visit the USI website.
Register for the academic procession
Eligible academic staff will be emailed and invited to join the academic procession.
Complete the online registration form in the email invitation and make sure you:
- Tick the 'I am a PhD or MPhil graduate graduating from the stage' box. Tick this box regardless of the degree you are graduating from.
- Indicate your academic dress requirements on the form.
You don't have to pay for your academic dress, but it must be returned after the ceremony. If not, you will be charged a replacement fee.
On the day of your ceremony
Your academic dress will be available for collection 2 hours before your ceremony start time. Collect your dress from the academic procession robing booth in the UQ Centre foyer for St Lucia ceremonies and Morrison Hall for Gatton.
About 90 minutes before your ceremony start time, check in at graduate registration (see 'Graduation day guide'). You'll then participate in appropriate graduate briefings 45 minutes before the start of the ceremony.
After your ceremony, ensure you return your regalia to the designated staff return point.
Please note that the UQ Centre on the St Lucia campus will close following the last ceremony each day. Staff who attend the post-ceremony celebrations in their academic dress will need to return their regalia to the student return point in the Michie building.