To join a Zoom meeting, you need to use the information in the invitation from your host. This user guide will explain the invitation plus different ways you can join or leave a meeting.

1. Understanding the Zoom invitation

The host of a meeting can generate and share an invitation to the meeting, which you can receive via email or chat. The invitation has instructions for connecting through many communication systems, and can appear confusing. However, you normally only look at three parts of the invitation.

Email showing instructions on how to join a Zoom conversation

1. The Zoom URL

This is the URL for your Zoom meeting, which you can use to connect to a meeting from the Zoom program on your computer or mobile device.

Open the URL to connect to the Zoom meeting.

  • If you’ve already installed Zoom on your device, the meeting window will open and you will be connected.
  • If you haven’t already installed Zoom, you’ll be directed to the Zoom website to download and install it on your system. The link will then be able to open in your Zoom program.

Get more information on installing Zoom.

2. The videoconferencing address

This is the address you will need to call to connect a room-based videoconferencing system to a Zoom meeting. At UQ, you can find these systems in some rooms and lecture theatres.

3. The Meeting ID

The Meeting ID is a unique identifier for a Zoom meeting, which also appears in the Zoom URL. You can use this both in Zoom and from videoconferencing systems.

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2. Joining a Zoom meeting

The Zoom meeting host is responsible for inviting participants to a meeting. They can send an invitations which includes either a Meeting ID or a Zoom URL. If you have not received this information, please contact your meeting host. You can also see Understanding the Zoom invitation for more information.

There are six ways to connect to a Zoom meeting. You can connect via:

PC or Mac with a Zoom URL

If you’ve been given a Zoom URL in your meeting invitation, select the URL to connect to the Zoom meeting.

  • If you’ve already installed Zoom on your device, the meeting window will open and you will be connected.
  • If you haven’t already installed Zoom, you’ll be directed to the Zoom website to download and install it on your system. The link will then be able to open in your Zoom program.

Get more information on installing Zoom.

PC or Mac with Meeting ID

If you’ve been given a Meeting ID, you can join the meeting from your Zoom program.

  1. Open Zoom and select ‘Join’ from the home screen.
  2. Enter the Meeting ID in the ‘Meeting ID or Personal Link Name’ field, and select ‘Join’ again.
  3. The meeting window will open and you will be connected.

Android device

If you’ve been given a Meeting ID, you can join the meeting from your Zoom app.

  1. Select ‘Join’ from the menu.
  2. Enter the Meeting ID in the ‘Meeting ID’ field.
  3. Select ‘Join Meeting’.
  4. The meeting window will open and you will be connected.

iPhone

If you’ve been given a Meeting ID, you can join the meeting from your Zoom app.

  1. Select ‘Join’ from the menu.
  2. Enter the Meeting ID in the ‘Meeting ID’ field.
  3. Select ‘Join Meeting’.
  4. The meeting window will open and you will be connected.

You can also dial in to the meeting from your iPhone by calling the 'Or iPhone one-tap' number in your invitation.

Telephone

In your meeting invitation, you’ll find a number to dial as well as a Meeting ID under ‘Or Telephone’.

  1. Dial the phone number.
  2. Enter the Meeting ID via the phone’s keypad when prompted.
  3. You will now be connected to an audio Zoom meeting.

Room-based videoconferencing system

You can join a meeting from a room or lecture theatre which has a videoconferencing system installed. In your meeting invitation, you’ll find information under ‘Or a H.323/SIP room system’.

Get more videoconferencing instructions from the videoconferencing with the touch panel audiovisual system user guide.

  1. Turn on the room's audiovisual system.
  2. Choose the ‘Video Conferencing Mode’ at the top of the touch panel.
  3. Use the touch panel or remote control to call the H.323/SIP room system videoconferencing address from your Zoom invitation.
  4. Enter the Meeting ID by choosing ‘VC Advanced Controls’ on the touch panel to access a numerical keypad.
  5. Enter #. This will connect you to the Zoom meeting.

For help identifying your videoconferencing address or Meeting ID, read about understanding the Zoom invitation.

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3. Leaving a Zoom meeting

In Zoom:

  • 'leaving' a meeting means you log out, but the meeting can continue without you
  • 'ending' a meeting means that a host can close the meeting for all participants.

Hosts can also leave a meeting and name a new host so the meeting can continue. For more information, see Ending a Zoom meeting.

To leave a Zoom meeting from a room-based videoconferencing system, select 'End Call' or the hang up button on your touch panel or remote control.

To leave a meeting from Zoom on your desktop, select 'End Meeting' then 'Leave Meeting'.

To leave a meeting from Zoom on your mobile device, select 'End' then 'Leave Meeting'.

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