Your submitted thesis will be sent to two external examiners as soon as the Graduate School has received the required documents from your enrolling school or institute, and the examiners.

Each examiner provides a detailed written report to the Graduate School that provides you with feedback for improvements or revisions of the thesis. On the basis of these reports, the Dean of the Graduate School determines the examination outcome.

The Graduate School anticipates that feedback on your examination should be available within four months, however this time may vary depending on the speed of response from your examiners.

Reports are not provided to candidates until they have been received from both examiners. This allows the Graduate School to evaluate the reports in their entirety prior to providing feedback on the corrections required.

The Graduate School contacts examiners multiple times prior to the due date and again afterwards to encourage timely response. There is a formal procedure for following up on overdue examiner reports.

Guides are available to illustrate the examination timeline with an oral examination and without an oral examination

Detailed information on the thesis examination process is available at PPL 4.60.08.

1. Confidential examinations

It is generally understood that all theses are dealt with in a confidential manner by examiners in all cases. It is not permissible for an examiner to make any use of the material in a thesis without due acknowledgement, to make copies or to show the thesis to others, or to make use of Intellectual Property contained in it.

There are cases, however, in which a greater level of legal protection is required. A request for a confidential examination is indicated when completing the Nomination of Thesis Examiners form. This form must be signed by the candidate, the Principal Advisor, and the Postgraduate Coordinator to ensure that everyone is aware of the request and of the consequences.

Once approved by the UQ Graduate School, each examiner is sent a Confidentiality Agreement. The thesis will not be sent to an examiner until the signed copy of the agreement is received by the Graduate School and executed by the University. It is important to note that examiners are advised to seek independent legal advice prior to signing the Confidentiality Agreement, which will delay the examination beyond the standard examination period.

Further details on confidential thesis examinations can be found at PPL 4.60.08 section 10.

Information for thesis examiners

Go to the Graduate School website to read about the role of thesis examiners and the examination process.