Students, staff and members of the public can hire audiovisual equipment and services for events held at UQ facilities or UQ events held at other locations.

There are costs for all equipment and services. You can't hire equipment or services for personal functions that aren't being held at UQ facilities.

Equipment hire

You can hire AV equipment through our online booking system. Check the booking system for equipment details, prices and availability.

Hire AV equipment

To use the online booking system you'll need to create an account with the external company that provides the booking facilities. If you don't want to create an account, submit an IT request.

Your booking is only guaranteed once your order has been accepted by UQ.

Services

We can supply and set up AV equipment and provide a range of related services for your event. Submit an IT request for quotes, time estimates and more information.

Services we provide include:

  • standalone PA systems and microphones
  • custom staging and lighting
  • audio recordings of events in MP3 or CDA format
  • portable data projectors, screens and monitors
  • portable videoconferencing unit installation and configuration
  • live streaming of your event online, for both live viewing and playback after the event.

Terms and conditions

UQ’s 'AV Hire’ provides services for the UQ community including UQ staff, UQ students and external clients using UQ facilities hired through UQ Room Bookings.

AV Hire does not provide services or equipment for use at personal functions not held at UQ facilities.

AV Hire is generally a cost recovery service and charges apply for all equipment and services provided. Terms and conditions apply.

Important notice - privacy, and terms and conditions:

  1. AV Hire uses an online booking facility, which is operated by a third party (non-UQ) service provider (currently EZ Web Enterprises, Inc.) and is hosted outside Australia. You will need to create an account to use the online booking facility and your use of the facility will be subject to the third party service provider’s terms and conditions and any applicable privacy policy and, if you place an order that UQ accepts, UQ’s applicable AV Hire Terms.
  2. By using the online booking facility (or by making a booking by other means) you authorise UQ and its staff and third party service providers to collect, use, disclose, store, transfer overseas, and otherwise deal with personal information (as defined in the Information Privacy Act 2009 (Qld)) they obtain in connection with your use of the online facility or in connection with any order for, or the use or supply of, AV Equipment or Services, where such dealings are for the purpose of such use or supply, or for the exercise or enforcement of rights or compliance with obligations connected with such use or supply or are as otherwise permitted or required in accordance with applicable laws or any privacy policy of UQ or such third party service provider. If you provide personal information about other individuals, you warrant you have the necessary consents, approvals and authority to provide their personal information and the preceding authorisation.
  3. To the extent permitted by law, UQ excludes all liability of any kind whatsoever under all legal theories in relation to EZ Web Enterprises, Inc. and all other third party service providers.
  4. If you do not want to create an online account for the use of the online booking facility, submit an IT request.

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