Students and staff can use UQ Book It to book certain rooms, equipment and resources.

There are two ways you can book a room or resource with UQ Book It:

  • on the web, or
  • using a QR code.

Book on the web

  1. Log in to UQ Book It with your UQ account username and password.
  2. Click a tile under 'Make a booking'. These are the rooms and resources you have permission to book.
  3. From the category you have clicked, use 'Refine search' to narrow down your search, then click the room or resource you want to book.
  4. A calendar grid will appear and display the availability of the room or resource, and any existing bookings.
  5. Select an available timeslot.
  6. Enter a booking title and description, then click 'Book' to submit.

An email confirming your booking will be sent to your UQ email address.

If you don't have permission to book a room through UQ Book It and you think you should, contact the room owner. If you're not sure who the room owner is, submit an IT request.

Book with a QR code

Some screens outside rooms will display bookings. While you can't book rooms through these screens, if the screen has a QR code you can scan it to access UQ Book It.

If you have permission to book the room, the QR code will take you directly to the booking calendar. Follow the 'Book on the web' instructions above to complete your booking.

If you don't have permission to book the room, you will be taken to the main UQ Book It menu.

Other meeting rooms

Outlook meeting rooms

If a meeting room isn't in UQ Book It, UQ staff can check Outlook for available meeting rooms.

Learn more about booking rooms with Outlook

Other UQ rooms or venues

UQ staff and students can book or hire other UQ venues and rooms, whether for events, conferences or meetings.

Find out more on the Teaching Space Management website

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